Public Records Requests

The Texas Public Information Act ("Act"), Chapter 552, Texas Government Code, gives you the right to request access to government information. The Act is triggered when a person submits a written request to a governmental body. The request must ask for documents or other information that is already in existence. The Act does not require a governmental body to answer questions, perform legal research, create new information, or comply with a continuing request to supply information on a periodic basis as such information is prepared in the future.

The Town Secretary acts as custodian of public records, including preserving and maintaining documents such as contracts, ordinances, and resolutions. The Town Secretary also serves as the Town Records Management Officer (RMO).  The RMO responds to Requests for Information from residents, citizens, and governmental agencies. 

How to Request Public Information

The Town Council passed Resolution 2024-02 Designating the Methods for making written Requests for Public Information.

  • A request may be submitted using JustFOIA (electronic request system),
  • A request for Police records may be submitted using JustFOIA (electronic request system)
  • Sent by mail to the Town Secretary's Office, 1 Trophy Wood Dr., Trophy Club, Texas 76262
  • Sent using one email address - [email protected]
  • Delivered in person during business hours to the Town Secretary's Office, 1 Trophy Wood Dr., Trophy Club, Texas 76262

Online Requests

The Town of Trophy Club uses JustFOIA, to process Requests for Public Information Act requests. You will receive an email from JustFOIA with a request number and security key to access your request. (you may need to check your junk/spam folder for the automated email). All correspondence and the release of any responsive documents, if any, will be sent and received through the system.

Submission Tips

You may ask to inspect information, get copies of information, or both.

Make your request as clear and specific as possible, including a date range, so that the City can accurately identify and locate the items that you are requesting. If your request is unclear or very broad, the City may ask you to clarify or narrow your request.

Accident / Crash Reports

An Accident/Crash Report can be obtained and paid for on the Texas Department of Transportation website. Please allow at least 10 days from the date of the accident to locate your accident report.

Please click on the applicable icon below to request a document.   

More Information

If you have any questions, please feel free to contact the Town Secretary at 682-237-2988. You may also contact the State of Texas Open Records Hotline at 877-673-6839.