Proposition Added to May 2014 Election Ballot: Joint Town Hall & Police Facility

Posted by April Reiling on Feb 26, 2014
Tags: Community, Denton County, Elections, Government, Public Safety, TCPD, Town News, Transparency

UPDATE (Thursday, April 3, 2014) — The May 2014 Election Propositions web page includes more detailed information and conceptual design research and options for the proposed joint Town Hall and Police Facility.

UPDATE (Monday, March 3, 2014) — The Town is finalizing contract negotiations for the proposed joint Police/Town Hall facility property. The 5.2 acre property, located at 1000 Trophy Club Drive, is owned by Club Corp Golf of Texas, LP and physically located between the Quorum Apartments and The Commons. This property currently houses the Trophy Club Country Club tennis courts and swimming pool. Contract specifics continue to be negotiated and the contract amount will be released at a later date.

On Wednesday, February 26, 2014, the Town Council voted to amend the May 2014 Election ordinance and add a proposition to the ballot considering an $11.7M General Obligation (GO) bond in order to design and build a joint Town Hall and Police Facility, and make structural improvements to the existing Public Services building. The proposition under consideration would not increase the current tax rate to service the proposed debt.

Council also repealed the initial Notice of Intention to issue $9.5M of Certificates of Obligation (COs) and adopted a new Notice of Intention for $2.5M in COs. The $2.5M is intended for the purchase of property for the future joint Police/Town Hall facility. 

More information will be available soon in regards to proposed preliminary plans and design concepts.

Existing Facility Conditions

All municipal property designated for administration is owned by the Trophy Club Municipal Utility District No. 1 (TC MUD). The Town currently owns one building, the Public Services Building (where the Court and Permitting offices are located), but the building sits on TC MUD property. Parks equipment is housed in a shared TC MUD building located adjacent to the waste water treatment plant and the Streets equipment is housed in a TC MUD building/yard located behind the ground water storage tanks near the administration building.

A feasibility study was completed in September 2013 and includes an analysis of the existing building facilities, future departmental needs assessment based on total Trophy Club build out, site matrix and site analysis.

Police Station

The current 6,000 square-foot Police Station was built in 1995 and cost approximately $200,000. The building construction consists of five pre-fabricated modular units secured together with a brick façade and leveled with jack stands and cinder blocks. In 2013 the Town committed almost $100K to rehab the building with the intent of extending the life of the current facility until a permanent facility is built. An alternative to rehabbing the police building included renting office space in town, which was cost prohibitive.

TC MUD notified the Town that the site where the police building currently sits is needed for a future ground water storage tank.

Town Hall

Currently, there is no true Town Hall, since the Town does not own the land or the main administrative building where the Town Council meets. The Town staff and TC MUD staff have cohabitated (upon TC MUD approval) in the Svore Municipal Building since 1985, when the Town incorporated. As Trophy Club grew so did the Town Staff, and in 2006 the Public Services Building (located between the Administrative Building and Police Station, on TC MUD property) was built by the Town to house both Town and TC MUD staff.

Today there are offices utilized as shared space between staff members, and the Street Department has been relocated to the Police Station. During high traffic events, parking is limited with no overflow parking option on site.

Future Facilities Planning

The site location (1000 Trophy Club Drive) allows for the construction of a joint facility with a 30 - 50 year life, and combining the facilities allows for shared space, i.e. joint training rooms, IT hardware, parking, public facilities, staffing, etc. Additional savings can be achieved by designing and constructing as one facility, rather than building two separate buildings. Since property is limited within Trophy Club, the Town must take full advantage of the available property in order to maximize the benefit for the citizens. The site layout will include space for future potential additions, such as a civic center.

Please note that this proposed election to issue $11.7M does not include the construction of a future civic center, which would be funded using Hotel Occupancy Tax.

Financial Component

Several years ago, the Town Council began identifying the need for a new Police Department facility and Town Hall. A long-term financial model was developed that would support the construction of new Town and Police facilities without raising citizen taxes. The Town began to defease debt obligations in the Summer of 2010, which freed up debt capacity, as well as saved the residents approximately $220K in future interest savings.  Additionally, the citizens voted to create a Crime Control & Prevention District funded with $0.0025 (quarter-of-a-penny) sales tax, which would also help pay for a small portion of a new Police facility.

The Town has experienced growth over the past six years which has increased the Town’s tax base to over $1 Billion.  In addition to financial planning, a portion of the recent development growth would allow the Town Council to issue bonds without impacting the current tax rate.

The Town Council does not anticipate issuing more than $10M of new debt in any given year in order to maintain its Bank Qualified status. 

Note: The Town wants to stay under the $10M Bank Qualified limit in order to avoid a higher interest rate. Exceeding $10M in debt issuance in a single calendar year (not fiscal year) would increase the interest rate by approximately 0.5%.

Council Meeting Recap - February 26, 2014 Trophy Club Town Council Meeting Overview

The information below is not official minutes or record, only an update on agenda items and subsequent final action taken by Town Council.

  • Consider and take appropriate action regarding an Ordinance amending Ordinance 2014-02 ordering and calling a Joint General and Special Election to be held on May 10, 2014 for the purpose of electing one (1) Mayor for a three (3) year term and two (2) Council Members for Place #1 and #2 to the Town Council for a three (3) year term each; for the purpose of electing one (1) Council Member for Place #3 to the Town Council to fill the remainder of an unexpired term of office of Place #3 created by a vacancy (Term Expiring May, 2015); and for the purpose of placing a proposition on the ballot relating to the reauthorization of the local sales and use tax at the rate of one-fourth of one percent (0.25) in order to continue providing revenue for maintenance and repair of municipal streets for a specified period; providing that such amendment is being made in order to include information relative to Tarrant County election administration and polling locations and to restate the conditions of the May, 2014 election as previously adopted by Ordinance No. 2014-02; providing for canvassing of returns; providing for a runoff election as necessary; adopting provisions relative to publication and other matters necessary to conduct the election; and providing an effective date.

This item is intended to amend the May 10, 2014 Joint and Special Election ordinance in order to include Tarrant County election administration and polling locations.

ACTION: Motion to approve the amended May 10, 2014 Election Ordinance. Motion passed unanimously.

  • Consider and take appropriate action regarding an Ordinance of the Town Council of the Town of Trophy Club, Texas, calling a bond election to be held on May 10, 2014
    within the Town for the issuance of General Obligations Bonds for a Joint Town Hall and Police Facility and renovations to existing Town facilities; making provisions for the conduct of the election and other provisions relating thereto; and providing an effective date.

(Related to the article above) This item proposes placing a proposition on the May 10, 2014 Election Ballot to consider an $11.7M General Obligation bond for a joint Police/Town Hall facility and renovations to the existing Public Services Building. Council considered two financial models regarding the structure for bond repayment.

ACTION: Motion to approve an Ordinance calling a bond election in May for the issuance of General Obligation Bonds for a Joint Town Hall and Police Facility and renovations to existing Town facilities with no tax rate increase. Motion passed 4-2, with Council Members Shoffner and Lamont voting against.

  • Consider and take appropriate action regarding a Resolution of the Town Council Repealing Resolution No. 2014-05 and adopting a new Resolution relating to the Giving of Notice of Intention to issue Town of Trophy Club, Texas Combination Tax and Revenue Certificates of Obligation, Series 2014 for the purpose of paying contractual obligations for the purchase of land for a joint police and town hall facility, facility design costs, and various costs related thereto; and providing an effective date.

This item proposes to repeal the $9.5M of Certificates of Obligation (COs) previously passed by Council and adopt a new Notice of Intention for $2.5M in COs. The $2.5M is intended for the purchase of property for the future joint Police/Town Hall facility. 

ACTION: Motion to approve the Resolution repealing the previous Resolution and adopt a new Notice of Intention for $2.5M in COs. Motion passed unanimously.

Photos of current Public Services Facility

 IT Shared Office Space  IT Shared Office Space
 Office  Office
In-Office Storage  Plan Storage
 Shared Office  Shared Office